Osgood Public Li= brary Board of Trustees

Regular Meeting

July = 20, 2010 7:00 PM

1.&n= bsp; Call to order:

Meeting called to order by President Gene Pitts. Board members present: Gene= Pitts, Connie Coyl= e, Ruth Westerman, Sandra Gloyd, = Shirley Bocock, Melodie Busch. Also Library Direct= or, Emily Kruse; Staff, Mary Crisman; Treasurer, Ri= chard Parks and patrons.

Absent: Board member Sheri Cunningham.

2.&n= bsp; Minutes:

Corrections to minutes: Spelling of Patty Asche in item 1;<= span style=3D'mso-spacerun:yes'> delete “stated in contract” and add “promised” in item 3c; delete “Mil= an branch” and add “Osgood” in item 7.

Motion for approval of June minutes.

Motion – Ruth Westerman

Second – Melodie Busch

Vote - 5 yes= Motion Carried.

3.&n= bsp; Old Busines= s:

a.&n= bsp; Insurance –

Brad Samples from MainSource Insurance was in attendance to report on t= he renewal policy for the libraries. = He presented insurance coverage for buildings and properties of the 3 location= s. (Osgood building, Old Milan branch building, New Milan branch building)

b.&n= bsp; Milan Branc= h –

i.Display case - SHP has agreed to purchase this case as a “gift” to the Milan Branch. Will fit in location where original cas= e was installed.

SHP is suggesting a compromise on the dimming co= ntrol change order. Total change order v= alue was $8662.00. SHP will credit library account in amount of $3397.11.

Motion made to table the decision on this compro= mise until further information is given from SHP on original costs of dimming package which had already been installed.

Motion – Sandra Gloyd

Second – Connie Coyle

Vote - 5 yes Motion Carried.

ii. Ap= praisal

Em= ily presented a 2^nd appraisal on old Milan building from Terry Woolums of Versailles: $65,000 value. 1^{st
quote was $114,300
value from Ned Rogers.}

iii. Server

Emi= ly reported the new server is in the works and has been paid through capital projects fund instead of Mabel Lamb fund.

She also reported a change in the IT person due = to better rates.

iv. Reciprocal Borrowing

Em= ily and staff reports receiving complaints from patrons, (district residents & non-district residents), concerning not using the reciprocal borrowing.

Emily suggested having a representative from Eve= rgreen system to give presentation to board. This will be scheduled for the October meeting.

c.&n= bsp; Salary alte= rnative – holidays

Due to no salary raises given this coming year for staff, Emily proposed an option to give one additional paid holiday to staff.

A motion was made to t= able this decision on this option for future discussion.

Motion – Sandra Gloyd

Second – Shirley Bocock

Vote – 5 yes Motion Carried.

4.&n= bsp; Treasurer’s Report

Richard presented the total figures from the Construction Fund.

Board gave Emily authority to purchase refrigerator and microwave for community r= oom.

Motion made to continue to use all of Mabel Lamb Funds toward the construction project.

Motion – Melodie Busch

Second – Ruth Westerman

Vote -4 yes, 1 abstain Mot= ion carried.

Richard presented financial report and claims. He suggested transfer of funds needed: $1907.00 from 3.26 E-rate account to 3.42= Other Insurance account.

Motion made to make transfers.

Motion – Shirley Bocock

Second – Sandra Gloyd

Vote – 5 yes Motion Carr= ied.

Motion made to accept financial reports and pay claims.

Motion – Shirley Bocock

Second – Melodie Busch

Vote – 5 yes Motion Ca= rried.

Motion made to have limited number of copies (3) of the financial reports availabl= e to public.

Motion – Melodie Busch

Second – Ruth Westerman

Vote – 5 yes Motion Carried.

5.&n= bsp; New Business:

a.&n= bsp; 2011 Budget= –

The 2011 budget was presented to board for questions and discussion.

The budget hearing wil= l be held on Aug. 24 (regular monthly meeting) and adoption of budget will be Se= pt. 28 ( regular monthly meeting).=

Emily will be running = the advertisements for budget hearing twice in local paper.

b.&n= bsp; Teacher car= ds-

Emily reports that due= to recently changed provisions to offer free library cards to school employees, the board needs to set a policy.

Motion made to offer f= ree library cards to certified teachers actively employed at Milan and JCD scho= ols, who reside outside of library district, effective in Aug. 2010.<= /span>

Motion – Melodie Busch

Second – Ruth Westerman

Vote – 5 yes Motion Carried.

6.&n= bsp; Library Dir= ector’s Report:

Emily presented circulation statistics. = Again Milan branch circulation continues to rise.

7.&n= bsp; Other Business:

Current minutes need to go on website.

Next meeting scheduled for August 24 at Osgood.

8.&n= bsp; Adjournment=

Motion – Shirley Bocock

Second – Melodie Busch

Vote – 5 yes Mo= tion Carried.

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